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| As EMS reserve funds dwindle, the need to get our billing on track quickly takes on a greater urgency according to a memo from our Clerk of the Court and Comptroller Pam Childers |
Thursday of this week we will vote to either bring aboard some temporary staff members or we will bring in an outside entity to help us get caught up on a nearly $9.6 Million dollar backlog of billing for accounts receivable in the EMS department.
At our last meeting when we discussed this subject (May 9th Committee of the whole)--I was under the impression that we would have this billing all caught up by the end of June--and by the end of the FY our collections from this billing would bring our revenue back in line with projections.
But then we received a concerning memo from our Clerk of the Court and Comptroller Pam Childers late last week. From her memo to the Board:
"March 2019 the mid-year fund audit
performed by Clerk staff, found that the billing was substantially behind by
$9.6M. Recent inquiry indicated that November 24, 2018 to Current still needed
to be coded/billed. Per conversations with EMS staff; Tamika Williams; billing was
expected to be current by June 2019; however transitioning billing between two software
systems caused further delay. By mid-May
2019 the EMS cash has decreased to $1.3M. If this decline continues, EMS may temporarily
require a solution to fund operations.
We have got to get a handle on this ASAP. At this point, I believe we must bring in outside contractors knowledgeable in this field, to get our billing and collections back on track.
further in her memo-the comptroller puts the danger of inaction or a slow response to this issue in
stark terms:
By mid-May 2019 the EMS cash has decreased to $1.3M. If this decline continues, EMS may temporarily require a solution to fund operations.
(That means the general fund would have to cover the shortfall)
I believe we will get this situation on track this Thursday.
We have to.
read the memo here
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